How to Choose the Right POS System for Your Restaurant [2023]


A point-of-sale (POS) system is an essential tool for any restaurant. It helps you track sales, manage inventory, and process payments. 

But with so many different POS systems on the market, it can be tough to know which one is right for your business.

In this guide, we’ll walk you through the steps of choosing the right POS system for your restaurant. 

We’ll cover the key features to consider, as well as the different types of POS systems available. We’ll also provide some tips for comparing POS systems and negotiating the best price.

5 steps to choosing the best POS system

Consider your needs

The first step in choosing a POS system is to consider your specific needs.

What features are most important to you? Do you need a system that can track table inventory? Do you need a system that can integrate with your online ordering platform?

Make a list of your must-have and nice-to-have features, and use this list to narrow down your options.

Research different POS systems

Once you have a good understanding of your needs, start researching different POS systems.

Read reviews, compare features, and get quotes from different vendors.

It’s also a good idea to schedule demos so you can see the different systems in action and ask questions.

Consider your budget

POS systems can range in price from a few hundred dollars to several thousand dollars.

It’s important to set a budget before you start shopping so you don’t overspend.

Keep in mind that there are often additional costs associated with POS systems, such as hardware, software updates, and support fees.

Compare POS systems

Once you’ve narrowed down your options, it’s time to start comparing POS systems. 

Here are a few things to keep in mind:

Features: Make sure the system has all of the features you need.
Hardware: Does the system require any special hardware? If so, how much will it cost?
Software updates: How often does the vendor release software updates? Are the updates free or paid?
Support: What kind of support does the vendor offer? Is there 24/7 support available?
Price: How much does the system cost upfront? Are there any monthly or annual fees?

Negotiate the best price

Once you’ve found the right POS system for your restaurant, it’s time to negotiate the best price.

Don’t be afraid to ask for a discount, especially if you’re signing a long-term contract.

You may also be able to get a discount if you purchase multiple hardware devices or software licenses.

Types of POS systems

There are two main types of POS systems: cloud-based and on-premise.

Cloud-based POS systems

Cloud-based POS systems are hosted online, so you can access them from anywhere with an internet connection.

Cloud-based POS systems are typically more affordable than on-premise systems, and they’re easier to set up and use.

However, cloud-based POS systems can be less reliable than on-premise systems, and they may not have all of the features that some restaurants need.

On-premise POS systems

On-premise POS systems are installed on your own hardware. 

On-premise POS systems are typically more expensive than cloud-based systems, but they’re more reliable and they offer more features. 

However, on-premise POS systems can be more difficult to set up and use, and they require regular maintenance.

Latest trends in POS systems

POS systems are constantly evolving, and there are a number of new trends emerging in the industry.

Here are a few of the latest trends to watch:

Mobile POS systems: Mobile POS systems are becoming increasingly popular, as they allow restaurants to take orders and process payments anywhere.
Self-service kiosks: Self-service kiosks are another trend that’s gaining traction in the restaurant industry.
It allow customers to place their own orders and pay for their food without having to interact with a server.
Integrated POS systems: Integrated POS systems are becoming more common, as they allow restaurants to integrate their POS system with other business systems,
such as accounting software and online ordering platforms.


Choosing the right POS system for your restaurant is an important decision. 

It’s important to consider your specific needs, budget, and requirements before making a decision. 

Be sure to research different POS systems and compare features before you buy. And don’t forget to negotiate the best price!

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He is the founder of Tenacious Techies, a leading digital agency servicing clients across the world. Till date, he has helped hundreds of businesses in developing their own website, app ideas and digital marketing. Jigar is a foodie and have developed FoodChow to help restaurants owners to grow their profit and sales. If you are looking to start your own online businesses or want to take your existing business online, contact him today.
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